BASEM Executive Roles and Responsibilities

Position:                   BASEM Chair

Term of Office:       3 years (to commence 22/11/2012)

General Responsibilities

To be a Director

To represent the organisation as its Figurehead

To be responsible for ensuring every meeting is planned effectively, conducted according to the constitution and that matters are dealt with in an orderly, efficient manner

·          To co-ordinate the Committee to ensure that appropriate policies and procedures are in place for the effective management of the organisation and to comply with Charity law, Company law and any other relevant legislation

·         To ‘lead the team’ of committee members; responsible for regularly reviewing the Committee’s performance and identifying and managing the process for renewal of the Committee through the recruitment of new members.

·         To safeguard the reputation and values of BASEM

·         To ensure the financial stability of BASEM working closely with the Office Manager

·         To protect and manage the property of BASEM, and to ensure the proper investment of its funds

·         To line manage BASEMs Senior Staff and play a lead role in the recruitment of any new staff

·         To work closely with the BASEM Office Manager in all aspects of the role

·          To represent the organisation and be its Spokesperson whenever appropriate

·          To undertake, within reason, any other duty deemed appropriate by the BASEM Executive

Position:                   BASEM Vice Chair

Term of Office:       3 years (to commence 22/11/2012)

 To be a Director

 To commit to attending Executive Meetings (held 4 times per year)

 In the absence of the Chair, take responsibility for ensuring every meeting is planned effectively, conducted according to the constitution and that matters are dealt with in an orderly, efficient manner

·         To ensure that BASEM complies with its governing document (including pursuing its objects as defined therein), charity law, company law, and any other relevant legislation or regulations

·         To support the Chair in the leadership of committee members; regularly reviewing the Committee’s performance and identifying and managing the process for renewal of the Committee through the recruitment of new members

·         To safeguard the reputation and values of BASEM

·         To ensure the effective and efficient administration of BASEM, working closely with the BASEM Office Manager

·          To ensure the financial stability of BASEM

·          To undertake, within reason, any other duty deemed appropriate by the BASEM Executive

Position:                   BASEM Treasurer

Term of Office:       3 years (to commence 22/11/2012)

General Responsibilities:

To be a Director

 To commit to attending Executive Meetings (held 4 times per year)

·           To ensure that BASEM complies with its governing document (including pursuing its objects as defined  therein), charity law, company law, and any other relevant legislation or regulations.

·           To ensure that BASEM’s resources are applied exclusively in pursuance of its objectives

·           To contribute actively to the Executive Board’s role in giving firm strategic direction to BASEM, including setting overall policy, defining goals and setting targets, and evaluating performance against agreed targets

·          To safeguard the reputation and values of BASEM.

·          To ensure the effective and efficient administration of BASEM.

·          To ensure the financial stability of BASEM

·          To protect and manage the property of BASEM, and to ensure the proper investment of its funds.

·          To contribute to the appointment and monitoring of the performance of the senior staff

·           To work closely with the BASEM Office Manager in all aspects of the role

Additional Responsibilities:

With the help of the BASEM accountants and Office Manager:

·        To oversee the presentation and approval of budgets, accounts and financial statements to the BASEM AGM and to the Executive Board

·        To ensure that appropriate accounting procedures and controls are in place with the BASEM Office Manager

·        To ensure the development of an appropriate reserves policy

·        To ensure the development of an appropriate investment policy

·        To advise on the financial implications of BASEM’s strategic plans

·         To ensure BASEM’s compliance with financial legislation

·         To oversee the preparation and disclosure of accounts as required by statutory bodies and by BASEM constitution

·         To ensure the  accounts are audited as required, and that audit recommendations are implemented

·         To inform the Executive Board about its financial duties and responsibilities

·         To contribute to BASEM’s fundraising strategy and Business Plan

·         To provide brief and comprehensible presentations of the accounts, either verbally or in writing – e.g. AGM/Annual Report, in conjunction with the BASEM Office Manager

·         To undertake, within reason, any other duty deemed appropriate by the BASEM Executive

Position:                   BASEM Secretary

Term of Office:       3 years (to commence 22/11/2012)

·         To be a Director of the Association

·         To commit to attending the Executive Committee Meetings  - there are usually 5 meetings per year plus the AGM at the Annual Congress in October

·         To report to the Executive Committee on any developments or changes required to maintain the statutory requirements of the Association

·         To ensure BASEM meets the requirements of its Memorandum and Articles of Association

·         To administrate on matters pertaining to the Annual General Meeting of the Association each November

·         To liaise with the BASEM Office Manager and Education Officer on a regular basis and to respond quickly to matters pertaining to the Association and its members

·         To network with members/lecturers/exhibitors at BASEM events, promoting the Association and its work

·         To raise the profile of BASEM at relevant meetings and exhibitons

·         To undertake, within reason, any other duty deemed appropriate by the BASEM Executive

Position:-                 BASEM Assistant/Membership Secretary

Term of Office:-     3 years(to commence 22/11/2012)

• To be a Director of the Association
• To commit to attending Executive Meetings (held 4 times per year) and to report the activities of the membership secretary to the meeting
• To review membership number, trends & recruitment activity to the Executive, using membership data provided by the BASEM Administrative Officer
• To review and develop BASEM’s relationships with academic institutions/such providers of postgraduate SEM MSc/Diplomas
• To review and develop BASEM’s relationships with sporting organisations such as the FA, RFU, ECB, LTA etc
• To develop ways of identifying the needs of BASEM’s members by enhanced communication (analysis of Congress/Spring Meeting feedback forms, questionnaires etc
• To liaise with BASEM Office Manager, BASEM Education Officer, BASEM Sponsorship & Marketing Officer, to raise BASEM’s profile

·         To network at other events, along with BASEM employees,  to raise the profile of BASEM at relevant meetings & exhibitions

·         To undertake, within reason, any other duty deemed appropriate by the BASEM Executive

Position:-                  BASEM Professional Relations Officer  - Doctors

Term of Office: -    3 years(to commence 22/11/2012)

• To be a Director of the Association
• To commit to attending Executive Meetings (held 4 times per year)

·         Link on behalf of BASEM members, building good relations and in regular communication with all organisations involved with delivering research & training in all aspects of SEM.

·         Including, but not linked to:-

            • The FSEM, including SAC, STC’s, ISM (research).

            • Sports bodies: - UK Sports, Olympic movement (BOA, BPA, LOCOG, NGB’s)

            • Linking with Professional Sports bodies

            • Medical  Defence  Organisations

            • Universities – especially MSc in SEM.

            • Department of Health, NHS & Trusts

            • Other professions, eg; BASES, ACPSM.

• Leading on issues pertinent to employment issues of members (exclusive of BMA role).

            • Define terms of such issues as indemnity, job plans & training in SEM.

• Leading on 2012 reporting updates to BASEM Executive and maintaining links with relevant associated bodies.

·         To respond to requests by members (Doctors) for information, advice and guidance in such areas as career development

·         To undertake, within reason, any other duty deemed appropriate by the BASEM Executive

Position:-                  BASEM Professional Relations Officer  - Associates

Term of Office: -    3 years(to commence 22/11/2012)

• To be a Director of the Association
• To commit to attending Executive Meetings (held 4 times per year)

·         Link on behalf of BASEM members, building good relations and in regular communication with all organisations involved with delivering research & training in all aspects of SEM.

·         Including, but not linked to:-

            • The FSEM, including SAC, STC’s, ISM (research).

            • Sports bodies: - UK Sports, Olympic movement (BOA, BPA, LOCOG, NGB’s)

            • Linking with Professional Sports bodies

            • Medical  Defence  Organisations

            • Universities – especially MSc in SEM.

            • Department of Health, NHS & Trusts

            • Other professions, eg; BASES, ACPSM.

• Leading on issues pertinent to employment issues of members (exclusive of BMA role).

            • Define terms of such issues as indemnity, job plans & training in SEM.

• Leading on 2012 reporting updates to BASEM Executive and maintaining links with relevant associated bodies.

·         To respond to requests by members (Associates) for information, advice and guidance in such areas as career development

·         To undertake, within reason, any other duty deemed appropriate by the BASEM Executive

Position:                   BASEM Education Chair

Term of Office:       3 years (to commence 22/11/2012)

·         To be a Director of the Association

·         To commit to attending the Executive Committee Meetings - there are usually 5 meetings per year plus the AGM at the Annual Conference in November

·         To report the activities of the EMG to the Executive

·         To take the role of Chairman of the EMG for a period of three years

·         To arrange, with the BASEM Education Officer, regular meetings of the EMG

·         To invite BASEM members to join the EMG as advisors, as appropriate and support them throughout this process

·         To liaise regularly with the BASEM Office Manager, Central Office and other members of the BASEM Executive

·         To attend the BASEM AGM and provide a report of the EMG’s activities for the membership

·         To Chair and attend meetings of the BASEM Conference Committee and take responsibility for arranging speakers for sessions as required

·         To appoint a course director for the BASEM Foundation Course and ensure a smooth-running, successful and financially prudent course

·         To appoint a course director for the BASEM Clinical Skills Course and ensure a smooth-running, successful and financially prudent course

·         To develop the Educational Programme, in conjunction with the BASEM Education Officer and BASEM Office Manager

·         To organise other education meetings in the year as required.

·         To be readily available and respond quickly to all matters pertaining to the EMG and BASEM Education in general

·         To liaise with other Sports bodies in relation to education matters

·         To sit on the Faculty of SEM SAC when the BASEM Chairman is unable to attend

·         To undertake, within reason, any other duty deemed appropriate by the BASEM Executive

·         To report to the Executive Committee on any developments or changes required to maintain the statutory requirements of the Association.

·         To ensure BASEM meets the requirements of its Memorandum and Articles of Association

·         To liaise with the BASEM Office Manager and Education Officer on a regular basis and to respond quickly to matters pertaining to the Association and its members

·         To network with members/lecturers/exhibitors at BASEM events, promoting the Association and its work

·         To raise the profile of BASEM at relevant meetings and exhibitions

·         To undertake, within reason, any other duty deemed appropriate by the BASEM Executive

Position:                   BASEM Sponsorship and Marketing

Term of Office:       3 years (to commence 22/11/2012)

• To be a Director of the Association
• To commit to attending the Executive Committee Meetings - there are usually 5 meetings per year plus the AGM at the Annual Conference in November
• To co-ordinate Congress sponsorship and Spring Meeting sponsorship opportunities in conjunction with BASEM Office Manager & Education Officer
• To liaise with BASEM Office Manager and Education Officer to ensure all available marketing avenues are pursued
• To liaise with Congress Committee representatives to co-ordinate programme/keynote sessions with likely sponsors
• To liaise with BASEM Office Manager and Education Officer to ensure website is up-to-date
• To network with sponsors at Congress and Spring Meeting
• To network at other events, along with membership post holder, to raise the profile of BASEM at relevant meetings & exhibitions
• To undertake, within reason, any other duty deemed appropriate by the BASEM Executive

Position:                   BASEM Education Development Officer (In-House Education)

Term of Office:       3 years (to commence 22/11/2012)

·         To be a Director of the Association

·         To commit to attending the Executive Committee Meetings - there are usually 4 meetings per year plus the AGM at the Annual Conference in November

·         To liaise regularly with the BASEM Office Manager, Central Office and other members of the BASEM Executive

·         To work with the Education Chair and Education Group to develop the strategic vision for BASEM education and to develop BASEM education to this vision

·         To co-ordinate the continuing development of the BASEM In-House Education Programme working closely with the Educational Officer

·         To report to the rest of the BASEM Executive on issues pertaining to BASEM In-House Education

·         To identify and liaise with tutors for the BASEM In-House Courses

·         To take responsibility for the educational component of the BASEM Today members magazine

·         To produce an annual report which will be presented to all BASEM members at the AGM

·         To be an active member of  the Conference Committee Group

Please Note:

Each member of the BASEM Executive does not receive remuneration, but receives reimbursement of reasonable expenses for attending Executive Meetings, Congress & Spring Meetings and other related meetings when representing BASEM.